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  • Will someone from your team be on-site during my event?
    On-site coordination is one of the services we offer and we're happy to be there to ensure everything runs according to plan, from setup to teardown.
  • Where are you based, and do you travel for events?
    We're proudly based in Austin, Texas--but we plan and produce events nationwide.
  • Can you help develop the creative vision or theme for our event?
    Yes! Whether you have a rough idea or a blank slate, we help craft a concept that reflects your brand, mission, or celebration.
  • How early should we book your services?
    It depends on the complexity if your event, but we recommend booking at least 6 months in advance. For large scale events, we recommend booking closer to a year in advance.
  • Do you handle insurance?
    Five12 Events does not provide event insurance. It is the client’s responsibility to obtain any insurance required by venues, jurisdictions, or permitting agencies.
  • Can you work with our internal team?
    Definitely. We collaborate well with internal teams and stakeholders to keep everyone aligned.
  • Are there any hidden fees?
    No hidden fees—transparency is part of our process. All costs are outlined clearly in your proposal.
  • What services does Five12 Events offer?
    We offer full-service event production including concept and design, vendor sourcing and management, permitting, on-site execution, and travel coordination for corporate, nonprofit, and social events.
  • Do you offer payment plans?
    Yes, we offer flexible payment schedules for larger projects. Just ask during your consultation.
  • Can I hire you for just part of my event?
    Yes! We offer a la carte services starting at $1,000, as well as full-service packages starting at $5,000.
  • What is your event planning process like?
    We start with a discovery call to understand your vision and goals. From there, we build a custom plan—from budgeting and permitting to day-of logistics—to ensure a smooth, stress-free experience.
  • Can you assist with travel arrangements?
    We’re happy to coordinate hotel accommodations, including room blocks, for your event. However, we do not book flights or personal transportation (like rental cars or rideshares). We’ll work with your team to ensure logistics are aligned, but all individual travel bookings should be handled directly by attendees or internally.
  • How much do your event services cost?
    Pricing varies based on the scope and complexity of the event. A la carte options start at $1,000, and full-service packages start at $5,000. Custom quotes are available after our initial consultation.
  • What type of events do you specialize in?
    Corporate gatherings, conferences, nonprofit fundraisers, outdoor festivals, and private celebrations. If it brings people together, we can bring it to life!
  • What happens if there's bad weather or a last minute issue?
    We always have contingency plans in place. Our team is skilled at troubleshooting and adapting quickly to the unexpected.
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